This page explains how we handle your information
We wrote this in plain language on purpose. If something is still unclear, email us and we will answer in the same simple way.
Bhavya Office Hub is a workforce and site operations product. This Privacy Policy tells you what personal information we collect, why we collect it, how we use it, who can see it, how long we keep it, and what choices you have.
There are two separate places where information can appear:
- This marketing website (bhavyaofficehub.com) — where you read about the product and may request access.
- The application (app.bhavyaofficehub.com) — where a company and its team use the product day to day after access is set up.
Both are covered below. Where the rules differ, we say so clearly.
The people behind Bhavya Office Hub
Bhavya Office Hub is operated by our team. For privacy questions, access requests about your personal details, or complaints about how information was handled, contact:
- Email: energysynctechnologies@gmail.com
- Website: https://bhavyaofficehub.com
- App: https://app.bhavyaofficehub.com
When you write to us, please use a clear subject line such as “Privacy request” and include the name or email you used earlier, so we can find the right record quickly.
What we collect when you use this website
Browsing the site
You can read our pages without creating an account and without filling any form. Simply opening a page does not mean we store your name, phone number, or email.
Like most websites, our hosting provider may keep basic technical logs for a short time (for example, that a page was opened and from which type of device). These logs are used to keep the site running and secure. They are not used to build a marketing profile about you.
Request access form
If you choose to request access, we ask for:
- Your name
- Your company name
- Your phone or WhatsApp number
- Your email address
- An optional message (for example team size, locations, or what you need)
- Your clear permission (the consent tick box)
We also store the page address you sent the form from, and the date and time of the request, so our team can follow up properly.
We do not save the form without your permission
The consent tick box is required. If you do not tick it, we will not save your details. That is intentional. We would rather hear from you again later than keep information you did not agree to share.
How we use website request information
When you send a request with permission, we use that information only to:
- Reply to you about Bhavya Office Hub access and setup
- Understand your company size and needs so the first conversation is useful
- Keep a simple record of open and closed requests so nothing is lost
- Improve how we respond (for example, noticing common questions)
We do not sell your details. We do not buy or sell lead lists. We do not use your request form information for unrelated advertising.
What happens after a company gets access
Once a company is set up on the app, that company becomes responsible for the information it enters about its own people and sites — for example attendance records, payroll sheets, cash ledger entries, leave notes, and contracts.
In plain terms:
- Your company’s managers control who can log in and what they can see.
- Information about employees and sites belongs to that company’s workspace.
- Other companies on the platform cannot see your company’s records.
- Our team only looks at company data when needed for support, security, billing, or legal reasons — not for casual browsing.
Kinds of information a company may store in the app
Depending on how the company uses the product, this can include:
- Names and work details of staff
- Face photos used for attendance enrollment (where the company chooses that method)
- Attendance check-in times and related site records
- Payroll working days and salary sheet details prepared by the company
- Cash and payment notes, including receipt images where that option is used
- Leave and contract records the company chooses to keep in the hub
- Login accounts for managers and supervisors
Face photos and attendance records are sensitive. They should be used only for running the company’s operations (attendance, payroll, and related control). Companies should enroll only people who are part of their workforce and should follow their own internal rules and the law when collecting staff information.
Who else can see information
We share information only when it is needed to run the service, or when the law requires it.
Service providers
We use trusted companies to host the website and application and to keep systems available and secure. They process information only to provide those services for us, not to use it for their own marketing.
Inside your company
In the app, people with manager or supervisor access can see what their role allows. That is controlled by your company, not by random public visitors.
Legal and safety needs
We may share information if we must obey the law, respond to a valid legal request, protect people’s safety, or defend against fraud or abuse. We will not invent excuses to share more than needed.
Business changes
If ownership of Bhavya Office Hub ever changes (for example a merger), information may move with the product under similar privacy expectations. We would still expect the new owner to respect this policy’s spirit.
How long we keep information
Website access requests
We keep request details while we are talking with you about access, and for a reasonable period afterward so we can recognise a follow-up message. If you ask us to delete a request record, we will remove it unless we must keep a small note for legal or fraud-prevention reasons.
Company data in the app
While a company’s subscription is active, its operational records stay available so day-to-day work can continue. If a company leaves the platform, we handle closure and deletion or export according to the account arrangement and any legal need to keep records for a limited time.
Companies should not treat the app as the only copy of information that must be kept forever for their own legal or tax reasons. Keep your own backups of documents you are required to retain.
How we protect information
We use industry-standard hosting and access controls to protect information. Managers and supervisors should also protect their own logins: use strong passwords, do not share accounts, and give each person only the access they need.
No online system can promise perfect safety. If we learn of a serious incident that affects your personal information, we will take reasonable steps to inform affected parties as required and as practical.
What you can ask us to do
Depending on your situation and applicable law, you can ask us to:
- Tell you what personal information we hold about you from a website request
- Correct details that are wrong
- Delete a website request record you no longer want us to keep
- Stop contacting you about access if you are not a customer and do not want further messages
Email energysynctechnologies@gmail.com with your request. We may need to confirm it is really you before we change or delete anything.
If you are an employee whose details sit inside a company’s app workspace, start with your employer or the company manager who runs the account. They control that workspace day to day. We can help when the request needs our involvement.
Simple explanation
Cookies are small files a website can store on your device. This marketing site is built to stay simple. We do not run a heavy advertising cookie system to follow you around the internet.
The application may use cookies or similar tools that are needed for login sessions and basic product function. Those are for making the product work, not for selling ads about you.
You can control cookies in your browser settings. If you block all cookies, some parts of a logged-in product may not work correctly.
This product is for businesses
Bhavya Office Hub is meant for companies and working adults. We do not knowingly collect personal information from children for marketing or product use. If you believe a child’s information was submitted by mistake, email us and we will take steps to remove it.
When this policy changes
We may update this Privacy Policy when the product, the law, or our practices change. When we do, we will change the “Last updated” date at the top of this page. For important changes, we may also add a short note on the website or inform active customers through normal support channels.
Continuing to use the website or the app after an update means you accept the revised policy for future use. If you disagree with a material change, stop using the service and contact us about closing your information where that applies.
Where this applies
Bhavya Office Hub is offered primarily to companies operating in India. Information may be stored and processed using cloud services that keep data available online. By using the website or app, you understand that your information may be handled in locations where those services operate, under appropriate safeguards.
If local law gives you extra rights, we will respect those rights when they apply to us.
Talk to us
Privacy should not feel like a maze. If you want something explained again in simpler words, or you want a copy, correction, or deletion related to a website request, write to:
energysynctechnologies@gmail.com
If you want to request product access, use the request access page. That form only saves your details when you tick the permission box.